Schedule the band first, they are the hardest. Then find out where the last ten CoC’s have happened, make sure you do it there, as the grommets for hanging the flag will already be installed and the cords for the PA system will probably reach.
Setup of a stage will generally be contracted, and the chairs will be sourced on base via a mix of MWR or contractors (depending on where you are).
Have a couple CPO’s on the CoC team that will run your A Working Party to set up all that random shit (chairs, tables, side boy line) and make sure they get involved early.
Script is fairly formulaic, don’t reinvent the wheel. Get the programs done early and over to the front office for chops, always takes more time than you think.
Identify any big hurdles, like flight line access, outside agency coordination, reception areas, any family members that are crippled and need an elevator, etc.
Finally, your rehearsal will probably only be the day prior.
We had an LT run it last year when I was CSD so he could get the proper face time and opportunities to lead, it was good for him. Lots of last minute shit will pop up, have a few guys with trucks available in case you need that run for something at the last second.
Pickle
